What
is Document Imaging?
The Document Imaging process converts paper documents
into electronic documents and data files. Document Imaging
can either occur when the document is faxed to a fax server
or scanned to disk. The scanned images are most commonly saved
in the TIFF, Image-Based PDF or Searchable PDF file formats.
The Document Imaging industry has been around for many years.
With the explosion of the Internet, E-mail and Fax Server
technology, document imaging and document management systems
are now being pushed to the forefront of many organization's
business workflow needs.
What are the “Top Ten” benefits of Document Imaging?
- Document Imaging eliminates lost data by providing electronic
files that are centrally stored on a network, or within
a Document Management System.
- Document Imaging saves organizations time by minimizing
trips to the copier, fax machine and filing cabinet.
- Document Imaging uses data capture technologies that eliminate
the need to store paper documents in file cabinets by using
a central repository, such as a Document Management System.
- Document Imaging locates and retrieves documents electronically
on a computer network within minutes, versus the slow manual
process.
- Document Imaging allows different departments of the organization
to share documents simultaneously for review, collaboration,
discussion and immediate real-time decision making.
- Document Imaging improves data security by controlling
access to electronic files. Electronic files may be password
protected and typically can not be edited without leaving
a "blueprint".
- Document Imaging flexibly saves files to file formats,
such as image based or searchable text PDF and TIFF (Tag
Image File Format).
- Document Imaging may be used to leverage the power of the Internet.
- Document Imaging produces legal electronic documents. The most commonly
used are TIFF or PDF.
- Document Imaging minimizes the requirements for reprints,
copies or duplicates.
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