Why Document Imaging?
There are a number of factors that have contributed greatly to the need for document imaging in all sectors of business. New legislative and regulatory compliance initiatives corresponding to the lifecycle, control, management, secure storage and deletion of personal and private information have put document imaging on the radar of every IT Manager, Compliance Officer, CTO and CIO.
In order to comply with these new laws, organizations must computerize or digitize information from paper-based documents through the implementation of a document imaging solution so they can be managed in the same way as other pieces of electronic information.
Document imaging solutions have several complimentary terms that are associated and sometimes synonymous – depending on the usage. Each of these terms involves the conversion of paper documents into electronic files and data.
- Automatic Data Processing
- Automatic Document Imaging Processing
- Data Capture
- Data Management
- Document Imaging Capture
- Document Management
Document imaging allows organizations to improve efficiency and productivity while reducing transactional costs. This increased productivity helps meet the growing demand and expectations of clients, internal staff and business partners in the areas of customer service and technical support. In the areas of customer service and support, document imaging eliminates the bottleneck caused by paper documents and provides the opportunity to expand business workflow and process automation. The expansion of process automation allows the integration of self-service applications, eDocument Delivery and other e-business initiatives.
Finally, document imaging is a new generation of technology that can assist an organization with the automation of the following functions:
- Mail Processing (Shipping)
- Invoicing
- Competitive Analysis
- Budget Preparation
- Legal Documents
Document Imaging solutions apply to all document types including free-form documents and structured forms. They are scalable to very high volumes, adhere to various methodologies of network topology and security. The flexibility of document imaging solutions provide a greater degree of benefits to all departments by enhancing its core business processes.
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